Compliance health check

01Does every employee have signed written particulars of employment (an employment contract) on file?

02Are you registered with both the UIF and the Compensation Fund (COIDA), with contributions, declarations and the annual Return of Earnings up to date?

03Is every employee paid at least the current national minimum wage, or any higher sectoral or bargaining council rate, for every ordinary hour worked?

04Have you registered your Information Officer with the Information Regulator and put POPIA-compliant privacy notices and security controls in place for employee records?

05If you have more than 20 employees at a workplace, have you designated health and safety representatives in writing, and set up a health and safety committee where there are two or more?

06Where more than 5 people work, do you have stocked first-aid boxes — and where more than 10 work, enough certified first aiders available on every shift (at least 1 per 50 employees, or 1 per 100 in shops and offices)?

07Have you identified the hazards in your work, assessed the risks and put controls in place, as section 8(2)(d) of the OHS Act requires — and recorded it in writing?

08Do you have a written emergency and evacuation plan, serviced fire equipment and trained fire-fighting and evacuation staff, with regular drills?

09Do you have a written disciplinary code and grievance procedure that every employee has received and acknowledged?

10Are your managers trained to run fair disciplinary processes under the 2025 Code of Good Practice: Dismissal, and do you keep signed records of warnings, enquiries and outcomes?

11Do you have a clear process to diarise CCMA referrals and set-down notices, prepare witnesses and documents, and send a representative who may lawfully appear?

12For employees earning at or below the BCEA earnings threshold, is every fixed-term contract in writing, stating a genuine, justifiable reason for the fixed term?